If you are using Sage Accounts, and have specific products which you don't hold in stock yourself, then Tradebox can be configured to raise purchase orders in Sage when an order for one of those products is placed.
In order for Tradebox to create the PO in Sage, a number of conditions have to be met. In Sage, the product record must have a supplier account allocated to it and the Last Cost Price must be filled out.
You must also have the Create Purchase Orders setting applied in the Accounts link of each sales channel where purchase orders are required.
Tradebox can create two different kinds of purchase orders in Sage, Dropship or Just in Time. These are set on the product record within Tradebox, using the Fulfilment Method option.
Dropship: A Dropship purchase order is used when you don't hold an item in stock yourself, and you want to create a purchase order to be sent to your supplier who would then send the item directly to the buyer.
When you receive an order that contains a dropship item, a purchase order will be created for this item in Sage using the relevant supplier's details and the customer's delivery address. If more than one item on the same order is a dropship item from the same supplier, then these will be added on to the same purchase order in Sage. If there are two dropship items on the same order but they are from different suppliers, two separate purchase orders will be created.
Just in Time: Just in Time purchase orders are used when you don't hold the stock yourself and wish to order from your supplier the exact amount you need based on orders you've received.
At the point of posting to Sage, Tradebox will calculate how many Just in Time products are on the orders eligible for posting, and will create a purchase order per supplier for all of the Just in Time products in that batch of orders, with the relevant quantities. The delivery address will be your company address, as the supplier will ship directly to you for the goods to be sent out in turn to the end buyer.
The third fulfilment method option, Direct, is the default option and assumes you hold the stock for this item and do not need to create a purchase order for it.