If you have an eBay channel set up in Tradebox, you can download your eBay fees as a monthly lump sum. Paypal fees are handled separately, click here for our guide to those.
Fees download automatically, but will not post to your accounts package until you approve them. Click here for a general overview of fees and related FAQ's.
Downloading eBay Fees
The option to download eBay fees is found in the Details page of the eBay sales channel.
When this option is selected your eBay fees will download monthly, after you've paid eBay. eBay bill sellers calendar-monthly, you'll typically be invoiced towards the middle of the following month and if you've set payment to be taken automatically this will normally be marked as paid a day or two after the invoice.
The fees are downloaded only if the channel is also set to download orders; that means the channel must be active and have download enabled. Due to the 30 day limit of eBay's API, it's not possible to download historic fees beyond the most recent month.
If you are posting your fees into your accounts package, the settings for how they are posted are held in Accounts > Nominals.
To set up fee posting to accounts, you'll need to choose which nominal code, bank account and department you want them to be posted into, along with the tax code that should be used.
Note - Tradebox will default to a reverse charge tax code (T24 in Sage by default). This may not apply to all businesses, and the appropriate tax code for fees may change over time in line with legislation. If you're in any doubt over the tax treatment of your marketplace fees, check with your accountant or with HMRC.
Posting eBay Fees
Once the eBay fees have been downloaded, they become available to view by going into the Reporting section and selecting the eBay Fees report from the drop down list.
You're then presented with the summary of paid fees, showing one line per month.
Over time we've found the only way to get a truly accurate value for eBay fees is to track the payment you make, rather than the itemised transactions. This means there's no option to drill down within the eBay fees report. You can use the To Excel button in the fees report to open the data in an Excel spreadsheet for further manipulation.
To be valid for accounts posting, the sales channel needs to have an accounts link with the marketplace fees section posted, as it is in the earlier example. If this is in place, the To Accounts button will become active when you highlight a fee line. Click the button to post the fee to your accounts as a bank payment/spend money transaction. Once posted, the Posted To Accounts column will update to True and the Accounts Ref column will populate with the transaction number used in your accounts package. Each monthly fee will only post once, if you need to send fees through a second time see our guide to resetting fee postings.